Practical Information

Each Khartoum Process and Rabat Process member is represented by a formal Focal Point representing a country or an international organisation. These Focal Points represent their countries or organisations regarding JVAP Follow-up. Their efforts are supported by Contributors from specific agencies or organisations.

JVAP Follow-up Team at ICMPD: Coordinates JVAP Follow-up, supporting JVAP Partners.

JVAP Focal Points:

• Focal Points of members at Khartoum Process and Rabat Process.
• Represent their countries or organizations vis-à-vis these processes and the JVAP.
• Designate Contributors and/or enter data as well as update data.

JVAP Contributors:

• Represent specific entities within countries or organizations.
• Enter data specific to their entities.

JVAP Partners are the providers and recipients of data in the context of JVAP Follow-up. The JVAP Database, which is the result of the data exchanged, is a central repository for all implementation related information. This central repository facilitates comparative analyses of data that is otherwise found in separate databases.

JVAP Follow-up covers two types of data: projects and policies. These are jointly referred to as JVAP Initiatives.

Projects: temporary efforts with a specific desired outcome.

Policies: formal, binding or advisory guidance.

Projects and policies relevant to JVAP Follow-up meet the following criteria:

• Funded or adopted by a JVAP Partner
• Launched after the Valletta Summit of November 2015
• Relate to at least one of the JVAP Domains
• Implemented within the JVAP Region

JVAP Partners have continuous access to the JVAP Database and can update existing or enter new data on a rolling basis. In addition, JVAP Follow-up Team regularly reaches out to JVAP Partners for more systematic and regular updates.

Data collection is the core of JVAP Follow-up. It involves gathering Project and Policy data from JVAP Partners and entering it into the JVAP Database. Here’s how it works:

1. Focal Points Receive a Request: Once a year, Focal Points (representatives from each JVAP Partner) receive a request from the JVAP Follow-up Team. They choose their preferred data collection window and appoint Contributors representing different entities within their countries or organizations.
2. Data Entry Begins: During the chosen time window:
   1. Focal Points and/or Contributors first update existing data on previously reported Initiatives.
   2. Then, they enter new data.
      The JVAP Follow-up Team accompanies Focal Points and Contributors throughout the data entry.
3. Contributors Inform Focal Points: Once data entry is complete, Contributors inform Focal Points. Focal Points review the data and can approve or reject initiatives. This way, should they see the need, Focal Points can withdraw certain entries from publication in the JVAP Database.
4. Final Review: Focal Points inform the JVAP Follow-up Team when they have completed their review.

The above process uses automated forms and interfaces to minimize the time and effort required.

Data analysis involves a thorough review of collected data to ensure highest data quality possible. This process typically includes making sure that there is no duplication, data received is relevant, and all information needed is complete.

The JVAP Database and all information contained in it belongs collectively to the JVAP Partners. The information collected is modelled and visualized to produce meaningful and actionable insights.

These insights are presented to the JVAP Partners through the Khartoum Process and Rabat Process, as well as through the JVAP Website. Products of this process include: presentations, print materials, interactive infographics, custom reports, thematic reports, as well as the JVAP Database itself.

• Ideally, JVAP Partners who are the main funding partner of an initiative should enter that specific initiative into the JVAP Database.
• Projects can include all temporary efforts that aim to achieve a specific change within a given timeframe in areas related to the JVAP Domains.
• Policies can include all laws, legislation, directives, guidelines, strategies, as well as official recommendations, multilateral agreements, memoranda of understanding, etc.
• Reporting can be made either at the programme or project level, depending on which makes more sense for that specific initiative.
• Before adding new initiatives into the JVAP Database, it is a best practice to review existing initiatives both to keep this data up-to-date as well as to mitigate duplication.
• In cases of doubt, JVAP Follow-up Team is gladly at the disposal of Contributors and Focal Points.

1. Initiative title: the title of the project or policy
2. Type of initiative: project or policy
3. Implementation progress: contracted, ongoing, completed, etc.
4. Start and end years
5. The regional process of the countr(y)ies of implementation: Rabat Process, Khartoum Process, or both
6. The countries of implementation
7. Initiative description: please try to be concise but detailed enough so that a reader without any background information on this specific project and policy can have an idea about its content, scope, and objectives
8. Implementing Organisations: only for projects
   • Main category of the implementing organisation: these can be government institutions, national implementing agencies, international organisations, etc.
   • Name of the organisation: select the organisation from the list based on the category. If the organisation is not listed, please select “other”.
     • Manual name of the organisation: If “other” was selected in the previous step, a third field becomes visible. Partners should type the name of the implementing organisation here.
9. JVAP Domains hierarchy: select the JVAP domain(s) that is/are relevant to their initiative. More than one domain can be selected
10. JVAP Priority Action/Area: once a domain is selected, Partners select a priority attributed to that domain
11. Funder type and funding partner: indicates what category of funding partner the project is sponsored by and by which specific entity
12. Share of Budget: indicates what share of the total project fund is allocated by which specific Partner
13. Total Budget: total project funding in EUROs.

For simplicity, we collect data in EUR only. Project funds can be converted into EUR (if not originally in EUR) based on the annual average rate of that project at the start year.

No. All data submitted is subjected to stringent data quality checks by the JVAP Follow-up Team to ensure that the JVAP Database is consistent, reflects high quality and complete information, in a reader-friendly and coherent manner. Some submissions may be excluded from publication due to missing content, duplicate entries, or for falling outside the scope of JVAP Follow-up (such as implementation in non-JVAP Partner countries).

JVAP Follow-up is a stakeholder-driven exercise, in which all data is jointly collected and managed by JVAP Partners to inform policy-making. As such, it is not accessible by the public.